Time tracking is an important part within vPlan. Time can be tracked on activities. These tracked hours can be submitted by users with the role member, organiser, manager or admin and then approved by an organiser, manager or admin. In this article you will read all about the approval process.
When a user has written his time on a certain activity it can be found in the dashboard. Read all about the dashboard here. Within the dashboard, users can submit their tracked time. There are several statuses within time tracking, namely draft, pending, approved, rejected and ongoing. We will briefly run through all the statuses:
Draft
When time is tracked by a user it is in draft status. From here the time can be submitted by clicking on the blue arrow at the end of the line.
Pending
Now the written time is set to pending. As shown in the image below, a user can revoke the submitted time or wait for approval or rejection by an organiser, manager or admin.
An organiser, manager or admin will see the time entries with the pending status as shown below. Two little thumbs have appeared, one green and one red. Clicking the green thumb approves the users' time tracking. Clicking on the red thumb will disapprove it.
Approved
Once the time submitted has been approved by an organiser, manager or admin, the user can no longer do anything with it.
An organiser, manager or admin will only see the red thumb behind an approved time entry. This approved time can still be rejected.
Rejected
When a registration is rejected the blue arrow appears again and the time can now be resubmitted. The user can also revoke the submitted time by clicking on the gray arrow.
An organiser, manager or admin can resubmit the rejected time registration for the user by clicking on the blue arrow.
